What is the BPF (Bilan Pédagogique et Financier)?
The Pedagogical and Financial Report (BPF — Bilan Pédagogique et Financier) is a mandatory document that every training organization must submit annually to the DREETS (formerly DIRECCTE). It provides a complete overview of the organization's training activity for the previous year.
Filing deadline: April 30 each year for the previous year's activity.
Why is the BPF important for Qualiopi?
The BPF is one of the documents verified during Qualiopi audits. It attests to the reality of your training activity and must be consistent with other mandatory documents (agreements, attendance sheets, assessments).
An incomplete or inconsistent BPF can:
- Result in a refusal of Qualiopi certification
- Trigger a suspension of your activity declaration number (NDA)
- Block access to public funding (OPCO, CPF)
Mandatory BPF data
Section 1: Identification
- Activity declaration number (NDA)
- Legal name and address
- SIRET and APE code
- Legal representative's contact details
Section 2: Financial report
| Data | What to report |
|---|---|
| Training revenue | Revenue from courses delivered |
| Training expenses | Costs (trainer salaries, premises, platform) |
| Result | Revenue – Expenses |
| Funding sources | Companies, OPCO, individuals, France Travail, etc. |
Section 3: Pedagogical report
| Data | What to report |
|---|---|
| Number of trainees | Total learners for the year |
| Trainee-hours | Sum of training hours × number of trainees |
| Number of courses | Total training actions delivered |
| Course types | Breakdown by domain (safety, management, etc.) |
| Objectives | Certification, adaptation, skills development |
Section 4: Resources
- Number of trainers
- Trainer status (employees, subcontractors)
- Premises and equipment used
How to collect this data?
The manual method (not recommended)
Some organizations collect BPF data manually using:
- Excel spreadsheets
- Paper forms
- Emails to trainers
Problems: risk of errors, wasted time, inconsistencies between documents.
The automated method (recommended)
A compliant LMS like OpenFormations automatically collects:
- ✅ Number of trainees per course
- ✅ Training hours completed (connection time)
- ✅ Completion rate per learner
- ✅ Revenue per course (via Stripe)
- ✅ Timestamped digital attendance sheets
Result: the BPF is generated with a single click from the compliance dashboard.
Generating your BPF with OpenFormations
Step 1: Access the compliance dashboard
From your dashboard, click "Compliance" in the sidebar menu. You will find a summary of your training activity.
Step 2: Select the period
Choose the calendar year in question (for example, January 1 to December 31, 2025).
Step 3: Verify the data
The system automatically displays:
- Total number of courses delivered
- Total number of learners trained
- Calculated trainee-hours
- Revenue by funding source
- Breakdown by course type
Step 4: Export the BPF
Click "Export BPF" to get a document ready to be submitted on the Mon Activité Formation platform.
Common mistakes to avoid
1. Confusing training hours and trainee-hours
- Training hours = total duration of the course
- Trainee-hours = duration × number of trainees
Example: a 10-hour course with 5 trainees = 50 trainee-hours.
2. Forgetting e-learning courses
Courses delivered online must be included in the BPF just like in-person training.
3. Not distinguishing funding sources
The BPF requires a breakdown of revenue by source:
- Companies (skills development plan)
- OPCO
- CPF
- France Travail
- Individuals
4. Filing late
The BPF must be filed before April 30. A late or missing submission can result in the loss of your NDA.
Annual BPF checklist
- Verify that all courses are accounted for
- Check trainee-hours (duration × number)
- Break down revenue by funding source
- Verify consistency with attendance sheets
- Export the document from OpenFormations
- Submit on Mon Activité Formation before April 30
Conclusion
The BPF is an unavoidable legal obligation for every training organization. With an LMS like OpenFormations, its generation is automated and reliable, allowing you to focus on what matters most: training.
Discover OpenFormations | Learn more about Qualiopi compliance
Questions about the BPF? Contact us at ${CONTACT_EMAIL_EN}.
